Students taking twelve or more credit hours are required to live in College residence halls unless they live with their spouse, parents or guardian in the community, or have children. Standard exceptions to the residence policy include students 23 years or older and 5th year seniors. Residents not enrolled as full-time students may not occupy residence halls without the expressed, written permission of the Vice President and Dean of Students. Residents must be enrolled in January Term classes in order to occupy their residence hall space during the January interim.
When projections indicate that the College will have more resident students than space available in campus housing (including off-campus owned/leased property), a designated number of students will be allowed to move off campus for that year. Announcements for fall off-campus opportunities will be made in the spring, prior to the room selection process. Students with Senior or Junior standing wishing to move off campus must apply for this privilege and be approved by a selection committee.
Director of Campus Life - The Director of Campus Life is a full-time professional staff member and official of the College who is responsible for the oversight of the Residence Life Department.
Assistant Director of Residence Life - The Assistant Director is a full-time professional staff member and official of the College who is responsible for the training and supervision of the Residence Life staff.
Housing Coordinator - The Housing Coordinator is a full time Residence Life staff member who is responsible for managing all student housing assignments throughout the year. This individual also is an RD for one of the residence halls.
Resident Director (RD) - The RD is a part-time professional staff member who assists the Residence Life Office in the management of a hall as well as assists student staff and residents.
Beeson Village Apartment Managers (BVAMs) - BVAMs are student staff members responsible for the Beeson Apartments.
Court Street Manager (CSM) – The CSM is the staff member responsible for Court Street Apartments.
Resident Assistants (RAs) - RAs are student staff members who are assigned to each floor or quad. They plan activities, help with problems and interpretation of College policy and assist the professional staff.
Hall Crews – The Crew for each hall is responsible for programming activities for their respective hall. Additionally, each hall works in conjunction with RHA to produce a traditional campus wide event. Residents elect a president, a vice president, and a secretary/treasurer, however all residents have a voice on the Crew. The Crew determines how hall association dues are spent for its respective hall.
Residence Hall Association (RHA) – RHA exists to address residential student concerns and provide programs for residential students. Each ACT president serves on the RHA Executive Council along with the RHA President and National Communications Coordinator (NCC). RHA determines how unallocated hall association dues will be spent programmatically each year.
National Residence Hall Honorary (NRHH)- NRHH is the national honor society for on-campus residents. A class is nominated and chosen every year to recognize the outstanding campus community members. The purpose of this group is to recognize excellence and provide programming and service to the campus community.
POLICIES AND PROCEDURES
Refrigerators may not be a family-sized refrigerator (and must be below 4 cubic feet in size). Microwaves may not be over 1,000 watts. Open heating elements such as hot plates are not allowed. Toasters and George Foreman grills are allowed.
No items may be thrown/dropped from balconies. The only furniture allowed on the balconies is the installed benches. Violators will be subject to disciplinary action. If problems occur with litter from cigarette butts or ashes, smoking will be banned on those balconies in violation. The only buildings that have operational balconies are Copeland, Davis and Gamble. All other buildings that have decorative balconies may not used by students for any reason.
Bicycles must be stored in areas set aside for this purpose at each residence hall. Carnegie and Beeson are the only buildings that have indoor security racks. Bicycles may not be stored in rooms, stairwells, or other public areas. Bicycles may not be chained to handrails, columns or other non-bike specific structures. The College is not responsible for missing or broken bikes. All bicycles must be removed at the end of the school year. Persons leaving bicycles parked at residence halls over the summer must obtain prior written permission from the Area Director (AD). Bicycles left over the summer without the written permission of the AD will be disposed of at the discretion of the College.
During the Thanksgiving and Christmas holidays and Spring Break the residence halls on campus close, and we ask our students who live on campus to head home for those breaks. For each of these breaks we have a departure deadline: for the Thanksgiving break the deadline is the Tuesday before the holiday at 9:00 p.m. For Christmas/winter break we ask that all students depart within 24 hours of their last final exam or, at the latest, by the Thursday of finals week at 9:00 p.m. For Spring Break the halls close at 9 p.m. on Friday before the break. These dates are posted on our website at: http://maryvillecollege.edu/campus-life/reslife/dates/, and this also lists when the halls reopen after the breaks.
For each of these breaks, the Residence Life staff will be conducting their monthly Health and Safety Inspections at the deadline for the break. Students are asked to make sure all trash is removed from the room/suite/apartment, that all lights are off, that window blinds are raised, and that the room is locked behind the students when departing. Additionally, at the Christmas break, we ask that all appliances (except for College appliances) are unplugged from the outlets, and require students to return their room keys to the residence life staff in their residence hall. At Spring Break we ask students to remove their trash, open their blinds, turn off their lights, and lock their doors.
Finally, we realize that not all students can leave by the deadlines we have instated. For students who need to stay past the deadline, we ask that the student completes a break housing agreement request which can be found at this website: http://maryvillecollege.edu/campus-life/reslife/housing/, (it is the first link). For the Thanksgiving break, we ask that these be completed by the Wednesday the week before the holiday (8 days out). For the Christmas break, we ask these be completed the Friday of the last week of classes. For Spring Break, we ask that break forms be submitted by the Friday the week prior to their departure. Specific dates will be listed on the break form application site. Students may incur a $15/night charge for being allowed to stay on campus during break periods. Students should also be aware of the break policies listed on the break agreement as they are different than our standard policy because we have so few staff members available to assist students during the break period.
At the beginning of each term, residence halls open for returning students at 1:00 pm on the day before registration. Please bring $10 for hall dues and your current insurance information to make check-in go quicker. Students requesting earlier arrival may do so only for the purpose of official College business or activity. All early arrivals must be approved by the Associate Dean of Students for Campus Life and will be subject to a $15 guest fee per night. Any student who checks-in early without permission will be assessed a $25 improper check-in fee and may be asked to leave campus immediately until the approved check-in date. All residence hall rooms have been inspected by the hall staff prior to your arrival to note any damage or defects. When you check in, you will be asked to survey the room and make a list of damages or defects. Be certain to complete a thorough check as you will be held responsible for any damage not listed on your sheet.
Students moving out of a residence hall must officially check-out. You must personally check-out with a member of the hall staff to complete the check-out inspection comparing the condition of the room at that time with the documented condition at the beginning of the year. Express check-out is also an option for students – please see your RA about this option. All personal possessions must be removed from the room before you check-out. Improper check-out will result in a $25 fine.
Things to check when moving out:
- Remove tape, nails, etc., from walls, doors, ceilings, windows, desks, shelves, dressers, etc.
- Empty and clean closets, cabinet and drawers.
- Empty trash cans. Large items must be taken by residents to an off-campus site for disposal.
- Clean your floor.
- Debunk/unloft beds
- Items may be left in storage by returning students at the owner’s risk. Such items should be packed and sealed in cardboard boxes of good condition or in foot lockers or similar containers with the owner’s identity clearly marked on the outside with a storage tag provided by hall staff. Couches, futons, carpet and large furniture may not be stored. Items such as carpet and couches need to be taken to the city dump not to the College’s dumpster. Large items that are left in College dumpsters will result in a $100 fine.
- Personal property left in the room or residence hall after the closing of school in the spring or following withdrawal or graduation becomes property of Maryville College and will be disposed of at the discretion of the College.
Residence halls close for underclassmen at 9pm on the last day of finals – which is always a Thursday. Exceptions to this policy will be made on an individual basis by the Residence Life Office and will be subject to a $15 guest fee per night. All requests for exceptions must be made by 5pm on the Wednesday before closing. Students who are violating College or residence hall policies once their academic requirements are complete will be asked to leave the halls immediately. This policy includes graduating seniors and students approved to stay late.
Graduating seniors are allowed to stay in the residence halls until 11am on the Monday following graduation. Seniors who are still here after 11am will be charged an automatic $25 improper check-out fee and an automatic express check-out will be assumed by the student at that point. For every hour after 11am that students have not checked-out there will be an additional $25 charged for guest fees. All campus policies are still in effect throughout the weekend anyone deemed to be causing a problem will be asked to leave immediately.
Community Bath Facilities
Any person who uses a community bath designated for the opposite sex will be subject to disciplinary action. Residents who allow guests to violate this policy will be subject to disciplinary action.
Computer Network Access
All residence hall rooms contain two modes of connectivity for campus computer networking access: wired and wireless. Double rooms have two jacks and single rooms have one jack. All computer use from the residence halls is governed by the same rules as those governing the computer lab. Violation of these policies will result in disciplinary action. For information on connecting to the College network, please call Data Systems at 865.981.8145.
At the end of each semester and, if necessary, periodically during the year, damages to student rooms and common areas of residence halls are assessed. Damages within a room are charged to the room occupants. Damages in hallways, lounges, restrooms and other common areas are charged to the person(s) responsible (if identified). Otherwise, all floor or hall residents are collectively charged. Any damage or loss of residence hall recreation equipment is charged to the person(s) responsible (if identified). Otherwise, all residents are collectively charged. The College is not liable for theft or damage to the personal belongings of resident students.
Fire Evacuation Plan
Smoke detectors activate the alarm system automatically in case of a fire in the building. Manually operated fire alarms are also located in all residence halls. Security schedules fire drills throughout the year.
When the fire alarm sounds, students should:
- Check closed doors for heat before you open it.
- Close the room door behind you as you escape to delay the spread of the fire.
- Exit by the nearest exit.
- Stay out once you are safely out. Do not re-enter.
Do not open. Escape through a window. If you cannot escape, hang a white or light-colored sheet outside the window, alerting fire fighters to your presence.
Open slowly and ensure fire and/or smoke is not blocking your escape route. If your escape route is blocked, shut the door immediately and use an alternate escape route, such as a window. If clear, leave immediately through the door and close it behind you. Be prepared to crawl. Smoke and heat rise. The air is clearer and cooler near the floor.
Tampering with the fire safety equipment is an illegal offense and may subject the individual to prosecution under the law, as well as any repair charges. The minimum charge for tampering with any fire safety equipment is $1,000. Failure to evacuate a facility during an alarm will subject the student to disciplinary action. Smoke detectors in the rooms may not be tampered with in any form.
Removal of furniture from lounges, classrooms, study areas or other places on campus for a student’s personal use is considered theft. A $50 charge per day will be assessed for each piece of furniture, and the individual may also be subject to disciplinary action. Damage to College furniture will require restitution for the cost of the property. Room furniture may not be stored or removed from the room.
Charcoal grills are only allowed on campus with the permission of the Resident Director of the specific residence hall. They must be kept 10 feet away from all buildings. No flammable liquids (propane, etc.) are allowed on campus.
Guests may visit at the request of the room occupant and must be escorted at all times in any public areas of the buildings. Overnight guests are welcome in the halls for two nights at no charge. Overnight visitors of the same sex are welcome for two nights in freshman halls, provided both roommates agree. Limited guest rooms are available in the residence halls for a nominal fee. Two or more guests, or guests staying more than two nights, must occupy guest rooms. Guest cannot stay more than 2 nights in a 7-day period. All visitors are expected to observe College policies. Violators will be asked to leave the campus and may be subject to prosecution under the law. The College reserves the right to restrict the activity of any guest. Residents are held responsible for the behavior of their guests and all activities originating from their assigned room. Cohabitation is not allowed.
Students and guests of the opposite sex may visit during the following hours:
Copeland , Davis and Gamble until October 1st:
Sunday - Thursday 10:00 am - 11:00 pm
Friday - Saturday 10:00 am - 1:00 am
After October 1st-until the end of the school year:
10:00 am – 1:00 am every night
Individual floors in the freshman halls may opt to restrict visitation hours through consensus of the residents on that floor.
Beeson, Carnegie, Court Street Apartments, Gibson, Lloyd, and Pearsons
It is necessary at times to get input from everyone in the hall on ideas/problems as well as to communicate important campus information. Residents are required to attend all scheduled hall meetings and are responsible for any information presented at meetings. Failure to attend without notifying your RA or RD could result in a $10 fine.
Hall Security (Door Propping)
Everyone shares responsibility for the security of the residence hall. Outside doors are locked 24-hours, 7-days a week. Propping or “coining” outside doors open is prohibited and a $100 charge and/or disciplinary action will be assessed to the individual responsible (if identified) or to the entire hall. Students should not open the door for anyone who is not a resident of the building. Guests should call their host to gain entry into a hall and be escorted at all times.
Throwing, bouncing, and/or kicking of footballs, soccer balls, etc., are not allowed in the residence halls. Additionally, water guns, water balloons, air soft/paintball guns, and other such devices are not allowed in the residence halls. Students in violation are subject to confiscation of sporting equipment and/or disciplinary action. Water guns, water balloons and other such devices are not allowed in the common areas.
Students must check-out during posted holiday or vacation periods. Students may request to stay during the break periods provided there is staff coverage during that time. Students will be subject to a guest fee and must sign up with the AD at least 24-hours before the halls officially close for that break period. Those who fail to check out properly will be charged a minimum $25 fine and/or subject to disciplinary action.
Keys & Student ID Card
Room keys are issued on arrival. Locks and keys will be changed when considered necessary by the Residence Life staff, security personnel, and the Office of Student Development. Regulations concerning the use of keys include:
- Loss of a room key requires a charge of $50.
- Duplication of any key will result in a fine of $25 and disciplinary action.
- Irresponsible use of keys or ID cards, such as lending the key or card to another person, will result in disciplinary action.
- The RA should be notified immediately when a key is lost.
You will be issued a Student ID card upon arrival your first year – you are expected to hold onto this card for the four years that you are at Maryville College. Your student ID card serves as your access to your residence hall building. Replacement cost for a lost ID is $15. Damaged cards may be replaced for free if you bring the damaged card to the Residence Life Office.
The cost of laundry service is included in your room fees. Laundry machines are located in all residence buildings and are operated free of charge. Refer to the maintenance notices posted in each laundry room to report any performance or maintenance issues related to the laundry machines.
Contact a member of the Residence Hall staff to request maintenance or housekeeping repairs. Minor repairs/ requests are usually handled within 24-hours. If the problem has not been corrected after 48-hours, notify a staff member.
Animals that bear fur, hair or feathers, pose fear or danger, make noise, or are too large to be kept inside a 30-gallon tank are not permissible in residence halls – including animals who are visiting temporarily. Fish in a 30-gallon tank or smaller are allowable without permission. Other pets must be approved by obtaining written permission of roommate(s), adjoining rooms, and the approval of a professor of biology who is able to ascertain the owner’s knowledge and ability to properly care for the animal. This must be submitted to the Residence Life Office for approval. Any animal found roaming loose in the hall or not properly cared for will be banned. Violation will result in a $25 fine the first time the animal is observed. At this time, 48-hours is allowed for removal of the pet. If after 48-hours, the pet remains or reappears in any student room, the original owner will be fined an additional $25 and the animal will be taken to a pet adoption center.
Quiet hours are Sunday - Thursday, 11 pm - 10:00 am, and Friday - Saturday, 1 am - 10:00 am. However, during the first floor meeting, each floor may restrict quiet hours even more. During finals, a 24-hour quiet rule is in effect. Violators of this policy are subject to disciplinary action.
24-hour courtesy hours are always in effect, and residents are encouraged to respect the rights of others. We discourage unnecessary screaming/yelling in rooms, stairwells or other areas of the hall. Locate your stereo, radio or speakers away from room windows and keep the volume at a reasonable level. Try to reach a compromise with students in your hall if someone’s behavior interferes with your right to courtesy hours. If you reach an impasse, contact a staff member.
Maryville College has an on-going relationship with RockTenn for campus-wide, single-stream recycling. Recycling bins can be found inside each residence hall. We encourage students to separate their recyclables and participate in this program. The main facility for this can be found behind Pearsons Hall at the large blue container.
Student rooms may be personalized; however, students may not paint their rooms, construct lofts, bunk beds, shelves, or dividers. Rooms must not be modified in a manner that is destructive of property, hazardous to the physical well-being of resident students or guests, or in violation of good taste as determined by the Area Director. Students may not use putty or glue to secure items to the doors, walls or woodwork. Items may be nailed to walls that are not cinderblock provided they are no bigger than a finishing nail. Double-sided tape may be used provided that it’s a 3M product made for easy removal. Nothing should be taped or affixed to the ceiling. Doors that are wooden can only have items on half of the door. Objects should not hinder access to or from the room, nor movement within the room.
Standards of cleanliness are necessary for personal health, pest control, safety and prevention of property damage. Discarded food, unemptied wastebaskets, dirty floors, dirty bathrooms and dirty clothes cause odors and attract insects. Each resident is expected to keep the room in a clean and undamaged condition. Only Underwriter’s Laboratory (U.L.) approved cords may be used in a student room. The use of extension cords and multiple plugs is hazardous. If an extension cord is needed, only one item may be plugged in. Overloading electrical circuits is a dangerous fire hazard. Students must limit the number and type of electrical appliances in their room and attach only one electrical cord to a single outlet to avoid overloading circuits. Multiple outlet plugs, when used, must have circuit breakers. Electrical cords or extension cords may go under doors as long the cord is not pinched by the door when closed.
No additional wiring should be added to the room. These are requirements of the College insurance carrier and local fire codes. Halogen lamps are not permitted in the residence halls. College staff conducts a health and safety inspection each month in each residence hall. Residents in violation of these standards will be subject to disciplinary action.
The Department of Residence Life assigns rooms and roommates to new students. During the spring, room selection for the following fall is conducted with priority based on class standing. Room changes can occur only after consultation with the RA, RD/AD, Housing Coordinator, and counselor. However, if any of these individuals perceive a legitimate reason for changing rooms, they may speed up the process and room changes will be processed immediately. Unauthorized room changes carry a $25 fee. Room changes must be made within 48-hours of approval. Students who move more than once during a semester, unless for consolidation, will be charged $25.
- The student may pay for a private room based on availability.
- The student may find a roommate within the allocated time period.
- The College may assign a roommate at the student’s request.
Students should begin looking immediately for a possible roommate. Residence Life will supply each student with a list of potential roommate candidates.
1. Students will not be required to move to another Residence Hall for the purpose of consolidation. However, a student is not precluded from changing Residence Halls in order to find a roommate.
2. Students who ignore the process or decline to seek a roommate will be notified at the conclusion of the consolidation period that they will be charged for a private room, if available, or Residence Life staff will provide them with a roommate from the list.
- There is clear or apparent emergency such as fire, serious illness, injury, or where danger threatens persons or property.
- There is reasonable cause to believe that a violation of residence hall or College regulations is occurring, or
- To ascertain damage, maintenance needs or conditions potentially harmful to the safety and health of its occupants. For further information, see “Damage Assessment” in this chapter.
Rooms and halls will be inspected for health, safety and maintenance conditions during each month by the Residence Life Staff. The College is not obligated to notify residents of such inspections; however, out of courtesy, every effort will be made to notify students in advance.
Upon observance, any lobby or common area found to be unsanitary, excessively damaged, or unkempt will result in a $50 group fine and/or remedial action. Rooms found to be unsanitary and/or unkept will result in a warning. The student will have 24-hours to clean the room. If upon further inspection it is still not clean, the student will be subject to disciplinary procedures that may include being moved to a new housing assignment and/or the cost to have the room cleaned.
Sales & Solicitation
Solicitation of funds, memberships, subscriptions and the sale of goods or services for the benefit of outside groups or for individual profit is not allowed in the residence halls or elsewhere on campus unless specifically approved by the Vice President and Dean of Students.
Davis, Gamble, & Copeland are the only buildings that have storage available. Every effort is made to secure the storage areas; however, items are stored at the student’s own risk. The College is not liable for theft or damage to stored items or personal property in resident rooms. Residence Hall room furniture may not be put in storage. Couches, futons, carpet and other large furniture may not be stored. Items left in storage must have an approved storage tag provided by hall staff attached to the item.
As of the summer of 2013 the College will begin phasing-out land-line based telephones in the residence halls. Students who still want/need to make phone calls are encouraged to look into the variety of options for internet-based communication (i.e. Skype, Face Time, etc.).
Trash may not be left on porches, in hallways, stairways or in common areas in Residence Halls, Court Street or Beeson Village.
Vending machines are located near the lounge or kitchen area in each residence hall. Requests for refunds should be directed to the Business Office, Fayerweather Hall. If the machine requires maintenance/service, refer to the service number located on the vending machine. Tampering with vending machines may lead to disciplinary action.
Gibson and Pearsons Halls have been designated as wellness buildings. Alcohol (including empty containers), tobacco, and illegal drugs are not allowed anywhere on the premises. Violations may result in the student being reassigned to another residence hall.