STUDENT RESPONSIBILITY

Each student is expected to be thoroughly familiar with the College’s academic requirements, as stated in the Catalog and the Student Handbook. The responsibility for meeting all requirements for graduation rests entirely upon the student. Faculty advisers, academic division chairs, the Registrar, the Associate Dean, and the Vice President and Dean of the College welcome the opportunity to provide assistance, but the basic responsibility remains with the student personally.

REGISTRATION

Pre-registration of returning students for the following year occurs mid-spring semester. Incoming First-Year students register prior to the beginning of the Fall semester. Times are set aside at the beginning of each semester for students to make necessary schedule changes. Students must complete registration by the end of the fifth day of classes in order to attend Maryville College that term. Refer to the Schedule of Courses for details. During the first week of the semester, a student may complete a change in the schedule with the academic advisor. Refer to the Schedule of Courses for details.

CLASS ATTENDANCE

Regular attendance at classes is expected of all students, though each instructor is free to set whatever attendance requirements for an individual course are deemed suitable. These requirements are printed in the course syllabus.

The College recognizes as legitimate reasons for occasional absence such difficulties as illness, accident, family grief, or pressing personal responsibility. If absences for these or other reasons are excessive in terms of the stated attendance policy for the class, the student should explain the problem to the instructor, or the instructor may initiate such a discussion. If excessive absences persist, the student may be assigned a grade of “F” for the course.

Occasionally students who represent the College in off-campus activities find it necessary to miss classes. These absences are officially excused. The number of such absences, however, may not exceed 10% of the class meetings without the permission of the instructor. Students should notify the professor in advance to reschedule course work where necessary. Course grades to date should be considered in determining if absences are warranted.

ACADEMIC STANDARDS

The table below specifies the minimum standard for progress toward a degree and the related academic performance required to assure continued enrollment at Maryville College. The academic performance of first year students is evaluated after the first fall semester. All students are reviewed annually in June.

If a student is receiving financial assistance and falls below either the minimum standard for normal progress toward a degree or the Federal Standards for Financial Aid, the student is subject to loss of all Title IV (Federal) aid including Pell Grant, Supplemental Educational Opportunity Grant (SEOG), the Perkins Loan, Guaranteed Student Loan (GSL), and College Work Study. The Federal Standards for Financial Aid require students to maintain satisfactory academic progress in order to receive federal aid.

Students receiving the Tennessee Lottery Scholarship (HOPE/TELS) are subject to the rules of that program. GPA requirements and calculation of GPA for continued program eligibility are separate and distinct from the College GPA.

Students earning a cumulative grade point average (GPA) below 2.0 (C average) are placed on academic probation. A student is considered to be making satisfactory academic progress for retention, athletic eligibility, and financial aid purposes if the following minimum GPA standards are maintained in relation to credit hours earned. A full-time, first year-in-college student who is placed on academic probation following the first fall semester must successfully complete, during the first spring semester, a Maryville College Life Enrichment Program Portfolio Project in self-management through the Learning Center. A student who fails to complete the project successfully is subject to suspension from the College.

Credit Hours Earned Academic Suspension
0 - 32 1.00
33 - 64 1.60
65 - 96 1.92
97 - 128 below 2.00

 

EARLY FINAL EXAMINATION REQUEST

Occasionally, due to serious family circumstances or other extraordinary needs, a student may need to leave campus prior to the scheduled final examination period. Examinations are given early only in rare circumstances and only with advance arrangements. If satisfied that circumstances warrant an early final exam, the instructor may discuss the matter with the academic division chair who approves appropriate arrangements.

GRADE POINT AVERAGE

The grade point average (GPA) for a semester is computed by dividing the total number of quality points earned by the number of credit hours for which quality points are earned during the semester. The cumulative GPA is based on all quality points earned and all credit hours for which quality points are earned at Maryville College (except that a repeated course is counted only once). Courses completed satisfactorily at other institutions may count toward graduation requirements, but they are not counted in computing the GPA.

The three-credit entry for Fundamentals of Mathematics 105 does not count in the minimum needed for graduation and is not included in the GPA. This course is treated as a three credit hour equivalent only in the determination of full- or part-time status.

Quality points are assigned as follows:

Letter Grade Quality Points
A+, A 4.000
A- 3.700
B+ 3.300
B 3.000
B- 2.700
C+ 2.300
C 2.000
C- 1.700
D+ 1.300
D 1.000
D- 0.700
F 0.000


For example, a four credit hour course with a grade of “A” would provide 16 quality points (4x4=16), and a three hour course with a “C” would provide 6 quality points (3x2=6). A
typical schedule with the semester GPA calculated is exemplified below:

Course Grade Quality Pts. per Grade Course Hrs. per Quality
Pts. per Course
SPN 110 B 3 x 4 12
CMP 120 C 2 x 3 6
STA 120 A 4 x 4 16
PSY 101 C 2 x 3 6
PHR 163 F 0 x 1 0
    Total: 15 40


Total quality points earned = 40
Total credit hours attempted = 15
GPA for the semester= 2.67 (40 / 15 = 2.67)

As each semester is completed, total quality points and hours attempted are added to the cumulative GPA as calculated. Withdraw (W) or Withdraw Passing (WP) do not affect the GPA. Withdraw Failing (WF) factors in the GPA as an “F.” January Term courses and any other courses taken on a Satisfactory/ Unsatisfactory (S/U) basis are not calculated in the GPA.

NOTIFICATION OF GRADES

Grades are available to students at the end of each term via the IQ Web Self Service . Grades are normally posted by noon on the Wednesday following the examination week at which time they become part of the student’s permanent academic record on file in the Registrar’s office. Students may have grades mailed to them by request to the Registrar's Office. In accordance with the Family Educational Rights and Privacy Act, grades are not sent to parents or guardians unless (1) the student requests that this be done, or (2) the parent or guardian makes such a request, certifying that the student is dependent as defined by the Internal Revenue Service. Such requests must be written and filed with the Registrar.

GRADE DISAGREEMENTS

In the event a student and a professor disagree about the quality of the student’s academic work and the final course grade, the disagreement should be resolved in discussion between the parties involved. If this discussion does not resolve the matter, the student may appeal to the Academic Division Chair. If no agreement is reached as a result of this effort, either of the disputers may request the Associate Dean to act as mediator. The mediator may aid decision making, but may not arbitrate.

As a last step, a request may be filed with the Associate Academic Dean for the formation of a committee composed of the Associate Dean, two other faculty members, and two students acceptable to both parties involved in the grade dispute. This committee will initially mediate with the power to ultimately arbitrate. The majority decision of the committee is final.

Grades are not open for dispute more than one year after the end of the term in which the grade is assigned.

Research Oversight

Institutional Review Board

Research projects involving human participants are required by federal law to undergo prescribed review. Studies involving humans (including questionnaire surveys) are reviewed by the Institutional Review Board (IRB). Faculty, staff, and students who plan to conduct such research must follow the respective guidelines set forth by Maryville College. In the case of Senior Study research, primary responsibility of submitting an IRB proposal resides with the student; faculty advisors have the responsibility to ensure the appropriate approval has been met before data collection begins. Serious violations of these guidelines may be referred to the Academic Integrity Board. IRB guidelines, procedures, and examples are available online via the Tartan on the Senior Study site. (See attached Human Participants Research Proposal Form below).

The Institutional Review Board (IRB) is responsible for reviewing research projects that involve human participants to ensure federal research standards are upheld. Those standards include: (1) Participants are not placed at undue risk; (2) Participants are not coerced and provide informed consent for their participation; (3) Participants’ privacy and reputation are protected; (4) Federal guidelines and safeguards are met; and (5) Measures are taken to protect the College and researcher from complaints due to incomplete material, poor quality of research materials, and/or unclear instructions.

Institutional Animal Care and Use Committee

Research projects involving animal subjects are required by federal law to undergo prescribed review. Studies involving animals are reviewed by the Institutional Animal Care and Use Committee (IACUC). Faculty, staff, and students who plan to conduct such research must follow the respective guidelines set forth by Maryville College. In the case of Senior Study research, primary responsibility of submitting an IACUC proposal resides with the student; faculty advisors have the responsibility to ensure the appropriate approval has been met before data collection begins. Serious violations of these guidelines may be referred to the Academic Integrity Board. IACUC guidelines and procedures are available online via the Tartan on the Senior Study site. (See attached Institutional Animal Care & Use Committee (IACUC) Animal Research Form below).

The Institutional Animal Care and Use Committee (IACUC) is responsible for reviewing research projects that involve animal subjects to ensure federal research standards are upheld. Those standards include: (1) Research is supported by sound rationale and purpose; (2) Numbers of subjects in individual projects is justified; (3) Training of researchers is adequate; (4) Federal guidelines and safeguards are met [following sec.2.31 of the Federal Register]; and (5) Measures are taken to protect the college and researcher from complaints due to improper procedures.

Human Participants Research Proposal Form
Animal Research Form
Investigator Assurance Form

INTELLECTUAL PROPERTY POLICY

Introduction

The faculty, staff, and Board of Directors at Maryville College encourage scholarship, creativity, and innovation that may result in the creation of intellectual property. The purpose of this Intellectual Property Policy is to establish mutual understanding of ownership, rights, and responsibilities related to the development, production, dissemination and sale of intellectual property created by full-time and part-time Maryville College faculty, staff, and students.

Definition of Intellectual Property

For the purpose of this policy, the term “intellectual property” includes, but is not limited to, works of authorship inclusive of all mediums of expression (related to copyrights) and inventions and discoveries (related to patents).

 Ownership of Intellectual Property

In most circumstances, the faculty member, student or staff member who creates the intellectual property has sole and exclusive ownership rights related to its sale, transfer, or use. In the development of intellectual property, the author/creator is responsible for obtaining permission or authorization for any use of copyrighted material or trademark (including that of the College) that may be included within the work itself.

Following AAUP guidelines, there are certain situations in which Maryville College may claim ownership of intellectual property created by faculty, students, or staff. These situations include:

  • Works that are “made for hire,” created as a specific requirement of employment, as an assigned job duty, or in completion of a course assignment. (Note that a work is not necessarily classified as “made for hire” on the basis of use of College resources, facilities, or materials that are traditionally and commonly available to faculty and other members of the College community).
  • Negotiated contracts in which the author/creator has transferred or specified, in writing, a portion of ownership to the College, and
  • “Joint works” as described in the Copyright Act, where the institution can be considered a co-author.” The College is entitled to joint ownership in situations where it has contributed specialized services and facilities to the production of the work that goes beyond what is traditionally provided to faculty members generally. College resources include but are not limited to: College funds, supplies, computer resources, learning resources, equipment, software, the College name, personal position or status within the College, course enrollment, and/or College personnel. Such arrangements for joint ownership should be agreed to in writing, in advance of the creation of the intellectual property, and are in full conformance with other provisions of this agreement.

 

To avoid conflicts related to ownership of intellectual property, faculty, staff and students should be aware that intellectual property issues may arise as a result of their work and should meet with the appropriate Vice President to establish a mutually agreeable understanding of ownership issues prior to its creation. This understanding is to be set forth in writing and signed by all parties who may have reason to believe that they would have some rights of ownership. This agreement should clearly set out the specific ownership or co-ownership arrangements between the creator and the College and is to be signed by the appropriate Vice President.  

In situations where an external party provides support or sponsorship in the form of a grant, contract, or other agreement, ownership of the intellectual property should be clearly negotiated prior to initiating the work. In such cases, the College may be allocated some rights of ownership. Responsibility for exploring procedural rules and ownership guidelines of granting agencies or individuals lies with the person or persons who will be creating the intellectual property. In situations where the individual or granting agency does not address the ownership issue, the guidelines and rules set forth in this document will prevail.

Copyrights, patents, and other documents and contracts related to ownership of intellectual property are filed in the Maryville College Business Office. Written agreements of individual arrangements made between faculty, students and or staff members who create intellectual property and the Vice President under whose direction the activity or intellectual property is associated are to be completed and filed in the office of the appropriate Vice President and in the Business Office. The College will be primarily responsible for oversight and protection of intellectual property that is jointly owned by the College and its faculty, staff or students.

Use of Intellectual Property

Much of the creative work at Maryville College that has the potential for being designated as intellectual property relates to material utilized by the College for educational and administrative purposes. As members of the College community, faculty, student, and staff creators agree that the College is allowed to use the works without charge in its ongoing operations. Such arrangements enable the College to operate efficiently without undue infringement on the creators’ right of ownership. It is understood that this use will be limited to non-revenue purposes. Departures from this use agreement are to be incorporated into any agreement that transfers copyright/ownership to a publisher or other entity.

Materials such as course syllabi, assignments, and examinations etc. that are created for ordinary use in Maryville College classrooms remain the intellectual property of the faculty creator. However, ongoing permission for the College to use these materials for internal use is assumed unless prior limitations for their use by the College are made in writing. Students, likewise, remain the owner of intellectual property they create as a part of their educational productivity (term papers, senior study, projects, etc.). It is also assumed that the College has ongoing permission to use these materials as examples of its students’ work and for curricular or program assessment unless prior limitations for their use are made in writing.

Distribution of Revenue

The sole owner of intellectual property, whether faculty member, student, staff member, or the College, is entitled to any proceeds of the sale of the property and is entitled to distribute or expend funds associated with those proceeds at will. In situations where there are multiple creators or owners, proceeds are to be distributed in accordance with the allocations as negotiated by the parties at the inception of the project. Should conflict arise from situations where allocations are unclear, or were never negotiated, the allocation will be decided upon according to the dispute resolution process outlined below.

Future Negotiations and Dispute Resolution

Due to the changing nature of intellectual property rights, contracts, and policies within higher education, the College recognizes the need to create processes for review and renegotiation of the intellectual property policy as well as the need to designate a process whereby disputes related to intellectual property can be resolved.

Because faculty members are most closely associated with activities that can result in creation of intellectual property, responsibility for intellectual property policy review and revision rests with the Academic Dean (or designee) in consultation with the Faculty Personnel Standards Committee.

Disputes related to ownership of intellectual property are referred to the Faculty Hearing and Appeals Committee who, upon receipt of an appeal, will create an Ad Hoc Committee to hear the dispute and to render a decision. The composition of the Ad Hoc Committee will consist of three members of the Faculty Hearing and Appeals Committee chosen by vote of that committee and two staff members or administrators appointed by the President of the College. None of the three faculty members of the Ad Hoc Committee should be a member of the same academic division as any faculty member included in the dispute. In situations where there are claims of ownership that affect multiple academic divisions such that there are not three faculty from unrelated divisions elected to the Faculty Hearing and Appeals Committee, the Dean of the College will appoint the needed number of faculty members to serve on the Ad Hoc Committee. The Ad Hoc Committee will elect its own convener and recorder and will follow the hearing procedures for the Faculty Hearing and Appeals Committee as published in the Faculty Handbook. The committee will gather information, hear arguments, review materials, and may consult legal counsel. Ultimately it will make a decision regarding the rights, ownership, management, and other aspects associated with the intellectual property in dispute. Full consideration will be given by the Ad Hoc Committee to negotiating an acceptable compromise among the parties throughout the dispute procedure.

In cases where the parties disagree with the Ad Hoc Committee decision, they may pursue external legal remedy.

Any portion of the Intellectual Property Policy that is prohibited or deemed unlawful will be invalidated without effect on the remaining provisions set forth in the policy.

                                                                 Approved by the Faculty at the March 12, 2009 Faculty Meeting

 

ACADEMIC INTEGRITY POLICY

Truth and justice should be hallmarks of the academic community. Academic study involves a search for truth through critical evaluation of previous academic work. Effective teaching requires that the teacher be able to see the materials with which a student starts and, on the basis of the student’s results, judge the quality of the student’s effort and thought. Academic honesty is thus essential to effective learning. Any compromise of these moral cornerstones prevents an academic community and all of its members from being true seekers of wisdom. It is therefore very important for all members of the community to clearly understand the standards that define this collective search for wisdom. As the Maryville College Covenant declares, it is important for all students “to act with integrity in all interactions...to encourage and support...fellow students as they aspire to be honest in their academic endeavors.”

Violations of Academic Integrity
Breaches of academic integrity include, but are not limited to, the following:

1. Cheating - this includes copying, or claiming as one’s own, the work of another student with or without his or her knowledge, and with or without subsequent revision; and the use of any unauthorized notes, crib sheets, or other written or electronic aids in exams or quizzes. Cheating includes “ghost writing,” submitting under the name of one author written work that was done by another author.

2. Plagiarism - inadequately acknowledging intellectual debts, either intentionally or unintentionally, in written work. This includes failure to document facts, ideas, wording, or organization taken from a source. It includes what some people call “mosaic plagiarism,” which involves paraphrasing too closely to the original wording—providing documentation of the source, but either not using quotation marks to indicate borrowing of the author’s wording, or altering the source’s wording but not its sentence structure. It also includes failure to acknowledge informal debts for helpful suggestions—acknowledgement such as professional scholars often make in a footnote or a prefatory statement (e.g., “I am gratefully indebted to Rita Johnson for suggesting this overall direction of inquiry.”). The basic principle governing documentation is that anything - facts, ideas, wording, or organization - that is not common knowledge and is not original to the author should be documented. In doubtful cases, providing too much documentation is better than providing too little.

3. Unauthorized collaboration - any academic work on a specific assignment by more than one student without the prior approval of the instructor. Acceptable collaboration varies widely from professor to professor and from one assignment to another. Students must take responsibility to determine whether or not a collaborative effort is appropriate.

4. Fabrication - knowingly presenting false information in oral, written, or artistic work, such as faked data in lab reports, falsified bibliographic citations, etc. It includes misrepresentation of academic records or credentials.

5. Unauthorized multiple submission - this includes simultaneous submission of the same piece of work in two courses without the prior approval of both instructors, as well as turning in any assignment for which one has already received credit, without the prior approval of the later instructor. The instructor receiving the later submission should have the opportunity to confer with the earlier instructor about the assignment and to determine whether the multiple submission is appropriate.

6. Abuse of academic materials - destroying, losing, defacing, or damaging intellectual resources that belong to someone else. Examples include defacing library materials; introducing viruses to College computers or erasing operational files from them; and abusing instructional tools, equipment, or materials.

7. Electronic dishonesty - this goes beyond plagiarism or fabrication from electronic sources. It includes inappropriate access to network files, accounts, or resources; knowingly spreading viruses; disabling computer hardware or software; software piracy; etc.

8. Unauthorized alteration or forgery of documents and records - this includes such things as forging an advisor’s signature or altering the information to which the signature is appended, altering an exam response and then requesting a review of the grade, or altering academic records.

9. Facilitation of academic dishonesty - knowingly helping someone else commit an act of academic dishonesty. This includes knowing of an instance of academic dishonesty and not disclosing it.

It is the responsibility of all members of the Maryville College community - students, faculty, staff, and administration – to familiarize themselves with the violations defined above. Students should understand that they have a special responsibility to the community to uphold the standard of conduct for themselves and for their classmates. This includes a responsibility to help ensure that breaches of academic integrity do not remain undiscovered. Faculty must accept the unique responsibility that they have for clearly defining, in course syllabi and assignments, the parameters of legitimate collaboration and any other areas in which the boundaries of academic integrity may be unclear. The administration has a responsibility to assist in the fair and timely implementation of standards and sanctions.

Procedure When a Teacher Suspects a Student
If a teacher has information leading to a reasonable opinion that there has been an incident of academic dishonesty, the following procedures shall be followed:

1. The teacher will confer with his or her division chair (or some other trusted colleague if the teacher is also the division chair).

2. If both agree that the evidence establishes with certainty that academic integrity standards have been violated and the extent of the offense, the teacher may proceed to assign without further process a grade penalty on the assignment, a penalty proportioned to the severity of the offense and not exceeding a grade of zero on the assignment. The teacher will place on file in the Registrar’s Office a letter of censure recording the offense along with relevant documentation. Such a letter will not become part of the student’s permanent academic record, but will be available during the student’s time at the College to any faculty member who may later inquire whether the student has previously been found guilty of academic dishonesty. Before assigning a penalty, the teacher should check to see whether any prior letter of censure exists. If there is one letter of censure already on file, action is at the discretion of the faculty member who may either assign penalty or refer the case to the Academic Integrity Board. If two letters are already on file, the Registrar will notify the faculty member that the case is being referred to the Academic Integrity Board. At such time the Registrar will initiate the preliminary procedures specified below. The teacher must discuss with the student the offense and the penalty, informing the student of his or her right to appeal the decision and the penalty to the Academic Integrity Board. If the student does appeal to the Academic Integrity Board, the student should notify the Registrar’s Office of the appeal, and the Registrar’s Office should withhold the letter of censure from the file pending the outcome of the appeal.

3. If the teacher and the division chair (or other trusted colleague) find that either a) the severity of the offense calls for a penalty greater than a zero on the assignment, or b) the evidence fails to establish with certainty the suspected student’s guilt or the extent of the offense, then the teacher must confer with the student, who will be confronted with the charge. If the student admits guilt, the teacher will place a letter of censure with relevant documentation on file in the Registrar’s Office and may assign without further process one or more penalties from among the following:

a. a grade penalty on the assignment
b. a zero on the assignment
c. a failing grade in the course

The teacher should inform the student of his or her right to appeal the sanction to the Academic Integrity Board. If the student does not admit guilt, the teacher may drop the matter or may refer the case to the Academic Integrity Board. Any case in which the teacher seeks a penalty beyond a letter of censure and dismissal from the course with a failing grade in the course (e.g., community service, suspension, or expulsion) should be referred to the Academic Integrity Board.

4. In a case of plagiarism or faulty documentation involving a student who has not yet had Freshman Seminar 140 with its discussions of plagiarism and documentation, the teacher may, upon adequate establishment of the student’s guilt as outlined above, opt to provide the student an opportunity to correct or to redo the assignment either with or without penalty, for the sake of the student’s learning the requirements of correct documentation. This leniency of procedure applies only to students who have not been informed of the requirements of academic integrity as taught in Freshman Seminar 140.

5. If the Academic division chair (or colleague) does not believe that the evidence warrants pursuit of the case, the teacher is still free to discuss the matter with the student and to refer the case to the Academic Integrity Board, but the teacher must not peremptorily assign a penalty.

6. Any member of the College community wishing to refer a case to the Academic Integrity Board must notify the Registrar, who will notify the other parties involved, request from them for safekeeping any physical evidence connected with the case, and notify the AIB chair.

ACADEMIC INTEGRITY BOARD (AIB)

Purpose and Jurisdiction
The Academic Integrity Board investigates and adjudicates cases of alleged academic dishonesty involving College courses or library use.

Membership
The Board will be composed of three faculty members and two students, and is to be constituted early in the fall term each year. The Vice President and Dean of the College will call an organizational meeting.

The faculty members will be those who have completed a term on the Academic Life Council (ALC) in the previous two years. If there are four such persons, three will be selected by lot and the fourth will serve as an alternate who will replace a faculty member who is unable to serve on a particular case. If an additional alternate is needed, priority will be given to the current ALC member representing the same constituency as the person to be replaced. If that person cannot serve, or is otherwise disqualified, another faculty member of ALC will be selected by lot.

The student members will be the two students with the longest service on ALC. The third student will serve as alternate. The Board’s tenure shall be from the beginning of the academic year up to the beginning of the next academic year. Cases held over from the previous academic year become the responsibility of the newly constituted Board.

For hearings, a quorum will consist of three faculty and two student members.

Officers
Chair: When the Board is convened in the fall, one of the faculty members will be chosen as chair.

Investigator/presenter: The Board will appoint an investigator/presenter (non-voting) for each case. An appropriate alternate member of the AIB, either student or faculty, will substitute for the presenter in hearing the case.

Secretary: The Board will appoint a secretary who will prepare a written record of the proceedings in each case, and prepare written notices of charges, hearings, verdicts, sanctions, appeals, etc. The secretary may not simultaneously serve as investigator/presenter in any case.

Preliminary Procedures
If alleged academic dishonesty is referred by a teacher to the Academic Integrity Board, the teacher shall notify the Registrar, who will notify the accused student, request from both parties for safekeeping any physical evidence connected with the case, and notify the AIB chair.

If academic dishonesty is detected by someone other than the teacher, the following procedures will be followed:

1. The person will notify the Registrar and pass on all physical evidence for safekeeping.
2. The Registrar will notify the chair and the teacher involved.
3. The chair will meet with the person reporting the alleged academic dishonesty to obtain information about the charge.

Upon presentation of the case from the Registrar and following conference with the teacher or person reporting the case, the chair will take the following actions:

1. Appoint one member of the AIB to serve as investigator/presenter (non-voting) for the case.
2. Schedule a hearing and inform the accused and the accuser of the charge and the time and place of the hearing.
3. The hearing will be scheduled as soon as possible after the offense is detected, unless mitigating circumstances (e.g., study abroad) require a delay. In no case should an initial hearing take place more than one year after the offense is detected.
4. The appropriate parties will be notified at least 24-hours prior to the hearing.

Conduct of the Board
Every member of the Board has the right and responsibility to speak and vote freely. It is the responsibility of each voting member to vote “aye” or “nay” on a motion of verdict or sanction.

It is the responsibility of all parties involved in the proceedings to maintain confidentiality of the proceedings.

A member of the Board shall disqualify himself or herself in a particular case if he or she is unable to maintain impartiality. Any member who so disqualifies himself or herself shall not be present in any capacity other than that of witness, accuser, accused, or advisor to the accused.

No member will disclose to anyone other than members of the Board the degree of harmony or unanimity of the Board or the opinions or votes of any members of the Board.

The record of Board meetings will be available only to:

1. the accused and his or her advisor
2. members of the Academic Integrity Board
3. the Vice President and Dean of Students
4. the Vice President and Dean of the College
5. the President of the College

The secretary will report in writing the results of a hearing, including only (a) the charge (excluding the name of the accused), (b) the nature of the evidence, (c) the sentence, and (d) the rationale for the sentence, to the campus newspaper editor.

Rights of the Accused Student
Notice of charges will be received by the accused as soon as possible after the offense is detected.

The student may be assisted by any advisor of his or her choice from the College community. At the hearing said advisor acts only as a consultant and may not address the hearing.

The student may decline to testify and may have witnesses in his or her behalf at the hearing.

The student may challenge for bias any member of the AIB. The AIB (excluding the challenged member) will rule on any challenge.

The student may request an open hearing from the AIB chair no less than 24-hours in advance.

During the appeal period, the student may read the record of the hearing.

Hearing Procedures
Only AIB members, the accuser, the accused, and the advisor to the accused will be present at the hearings unless an open hearing has been scheduled.

Any student referred to the Board must appear at the time set for the hearing. If a student fails to appear without justifiable reason, the case will be heard in absentia.

The AIB chair may recess the hearing at any time for any reasonable purpose.

The Order of Hearing will be as follows:
1. The chair will introduce the accused student and the AIB members.
2. AIB members may be challenged by the student for bias. Any challenge is deliberated by the AIB in private, and either sustained or denied. If the challenge is sustained, the hearing will be reconvened when an alternate AIB member is available.
3. The presenter states the charge.
4. The accused enters a plea.
5. Evidence in support of the charge is presented in the presence of the accused.
6. Witnesses in support of the charge testify in the presence of the accused, and answer questions by the accused.
7. The accused presents a statement in the presence of the accuser.
8. Evidence in support of the accused is presented in the presence of the accuser.
9. Witnesses in support of the accused testify in the presence of the accuser, and answer questions by the accuser.
10. The accused, the accuser, or Board members may seek clarification of evidence, or re-examine any witness.
11. Board members will deliberate. The Board shall utilize the concept of precedent; however, the specific circumstances of the case shall also bear on the outcome. The Board determines a verdict (guilty, not guilty, or insufficient evidence) and any sanction(s) to be imposed.
12. The chair informs the accused of the verdict and sanctions. If the student is deemed guilty, the chair advises the accused of the right to appeal. Written notice of verdicts and sanctions are prepared by the Secretary.
13. Sanctions are reported to the Vice President and Dean of the College.

Sanctions
A student found guilty of academic dishonesty shall receive a sanction or sanctions deemed appropriate to the offense. Sanctions may include, but are not limited to, a formal letter of censure, a requirement to perform community service on or off the campus, a grade of “F” on the assignment in question, dismissal from the course with a grade of “F,” suspension, or expulsion from the College. The AIB will be guided by precedent in determining sanctions.

When a verdict of guilty is reached, a record of the offense, the sanctions, and the proceedings shall be kept permanently on file in the Registrar’s office in a file that must remain separate from the Permanent Academic Record.

Appeals
The Vice President and Dean of the College shall have the responsibility to hear appeals of decisions of the Academic Integrity Board. Appeals must be made in writing to the Office of the Vice President and Dean of the College not more than ten days after the conclusion of the hearing.

Bases for appeal include the following:

1. Faulty procedure
2. Lack of sufficient evidence
3. Excessive sanctions
4. New evidence

WITHDRAWAL PROCEDURE

Should a student decide during the year or at the close of the year to terminate enrollment at Maryville College, effective November 1, 2011, the withdrawal procedure is as follows:

1. Report to the Student Development Office, Bartlett Hall, Room 327 and obtain a Student Withdrawal Form.
2. Have form signed by each area listed on the Student Withdrawal Form.
3. Take the completed Withdrawal Form to the Business Office, Fayerweather Hall.

Students are responsible for any balances due after the withdrawal is processed. A student is responsible for any costs incurred by the College, including collection and litigation costs. Refunds, when appropriate, will be processed as promptly as possible. Students who do not follow official withdrawal procedures may forfeit their deposit.

Withdrawal from the College, voluntarily or involuntarily, requires resident students to abide by the official check-out procedures. Failure to do this will result in an “improper check-out fee.” Resident students should vacate the room and leave campus within a twenty-four hour period.

Refund Policy
No refunds are made for a change from full-time to part-time status after the first week (5 days) of classes. In compliance with federal regulations promulgated under the Higher Education Amendment of 1998, a student who withdraws officially from Maryville College will be given a refund of tuition, room, board and fees as follows:

Institutional Charges and Institutional Aid Refunds

All Students

Withdrawal date / Refund percentage
Within 10 calendar days of first day of classes / 90%
Within 11-20 days / 80%
Within 21-30 days / 70%
Within 31-40 days / 60%
Within 41-50 days / 50%
Within 51- the 60% point of the period of enrollment / 40%
After 60% point of the period of enrollment / No refund

** 60% point of the enrollment period is determined by dividing the date of withdrawal by the total number of days in the enrollment period.

Federal Title IV Aid Refunds
In compliance with federal regulations promulgated under the Higher Education Act, a student who withdraws officially from Maryville College who is receiving Title IV Federal Aid will earn Title IV Federal Aid up through the 60% point in the enrollment period. After the 60% point of the period of enrollment 100% of the Title IV aid is earned. Title IV aid that is not earned is returned. The calculation for Federal Title IV funds earned by a student has no relationship to the student’s incurred institutional charges.  Title IV Federal Aid is earned as a percentage of the days a student is enrolled in relationship to the total number of days in the period of enrollment.

Title IV Federal Aid includes: PELL Grants, Federal Supplemental Educational Opportunity Grants (FSEOG), Perkins Loans, Stafford Subsidized and Unsubsidized Loans, and Parent Loans for Undergraduate Students (PLUS).

Any student considering a withdrawal should contact the Maryville College Financial Aid Office for more information on the return of Title IV funds.

Summer School refunds are prorated.

A withdrawal becomes effective on the day the withdrawal form, properly signed, and is filed with the Office of Student Development. Students who leave the College without notifying the Office of Student Development or are dismissed for disciplinary cause are not eligible for a refund of charges. Students who receive financial aid will have part or all of their refunds, as required by refund formulas, credited to the programs from which the awards were made.

Medical Withdrawals
Requests for medical withdrawal from the College are made to the Vice President and Dean of Students (Student Development Office, Bartlett Hall, Rm. 327). For a request to be considered, the following conditions must be satisfied:

a. The student’s medical condition developed or became more serious during the semester in question.
b. The medical condition is significant to the point that it is the primary reason the student cannot attend classes and/ or complete required work.
c. The student provides documentation that he/she is under the care of a licensed physician or licensed mental health professional.

Requests for medical withdrawal from individual classes are made to the Vice President and Dean of the College, Fayerweather Hall. For a request to be considered, the following conditions must be satisfied:

a. Medical withdrawals are granted in extreme cases only and are taken to be “last resort” measures.
b. They are not granted if requested after the last day of classes in a given semester.
c. They are subject to the Refund Policy printed in the College Catalog and Student Handbook (withdrawal from the College only).
d. The grade of “W” is recorded for each course affected.