Frequently Asked Questions

If you can not find an answer to your question, please call 865.981.8014 for help.


 

 

 

Clayton Center Frequently Asked Questions

 

 

What kind of events can the Clayton Center accommodate?

The Clayton Center can host amateur and professional theatre and musical productions, corporate meeting and parties, weddings and wedding receptions, banquets, proms, fundraisers, etc.

How many people can you accommodate?

The Clayton Center has three auditoriums. The Ronald and Lynda Nutt Theatre can accommodate up to 1196, the Haslam Family Flex Theatre and the Harold and Jean Lambert Recital Hall each accommodate up to 250 people.  The William Baxter Lee, III Grand Foyer can accommodate up to 250 in a sit-down banquet and up to 450 in a standing reception.

Can I stop by to take a look at Clayton Center?

We would love to set up a personal tour of the property for you. This way you can see the space and speak with our event manager who can answer all of your questions, share ideas and pictures, and even put together a custom estimate so you can know exactly what your event will cost. We meet by appointment only Tuesday - Thursday, 10 AM - 6 PM. Please call (865) 981-8014 to set up a time that is convenient for you.

How far in advance do I need to reserve a space?

We have no deadline to reserve a space, but it usually takes approximately 10 days to complete all of the paperwork and properly coordinate all of the details.

How do I reserve a space?

Give us a call at (865)981.8014. We are happy to check availability for you, answer any other questions you may have, and lead you through the reservation process.

Is my event date available?

Give us a call! We are happy to check availability for you and answer any other questions you may have! (865)981.8014.

Are multiple events booked in the Clayton Center at the same time?

Depending upon the types of events, we may book more than one event at a time.  We take care to ensure that each customer’s needs are met and that the spaces needed do not overlap.

What is included when I book the space?

Your rental fees will include facility rental costs, technical services, event management and porter services.  Additionally, our staff will work with you to have access to the building when you need it on the day of your event.

What equipment do you provide?

We have 60-inch round tables and 250 banquet chairs, 6x8 staging, lighting and sound.

Is there equipment that you do not provide?

We do not provide bar-top tables, tablecloths, dance floors, or tents.

What is not allowed at the Clayton Center?

We do not permit open flames, glitter, nails, staples, glue

What is the reservation process?

Once a date is secured, we require a signed contract with a non-refundable deposit.  The deposit is $500 damage deposit plus half of the rental fees.  We also require the purchase of a general liability insurance policy for the event. Once all of the paperwork is in place, our Event Manager will contact you to meet with the rest of the event services staff to finalize your event details.

Do you offer event packages?

Yes! We offer several different packages with a variety of services so you have lots of options. Call or email us to receive a brochure which will go over package details and pricing.

Do you offer any discounts?

We offer discounted rates to non-profit organizations.

Do I need to hire an event planner to have my event at the Clayton Center?

No. While we love working with event planners, our services include an event manager who handles on-site coordination. We have a wide range of in-house services for you to choose from making it easy and fun to plan your event.

Can I bring my own caterer?

The Clayton Center has pre-approved local vendors to provide catering services in the facility. Event planners are encouraged to use these vendors to provide their catering needs.

Can I bring my own alcohol?

Alcoholic beverages must be provided by and served by Clayton Center licensed and insured bartenders. Donated alcohol is not permitted.

Maryville College Special Events Frequently Asked Questions

How many people can you accommodate?

The Maryville College has a variety of venues that can accommodate from 8 to 400.  Whether you’re planning a family get-together, corporate meeting, a dance or a wedding, we have a space that will fit your needs.

Is my event date available?

Give us a call! We are happy to check availability for you and answer any other questions you may have! (865)981.8014.

Can I stop by to take a look at Maryville College?

We would love to set up a personal tour of the property for you. This way you can see the space and get all of your questions answered, share ideas and pictures, and even put together a custom estimate so you can know exactly what your event will cost. We meet by appointment only Tuesday - Thursday, 10 AM - 6 PM. Please call (865) 981-8014 to set up a time that is convenient for you.

Do you offer any discounts?

We offer discounted rates to Maryville College staff, faculty, students and alum as well as non-profit organizations.

What kind of events can the Maryville College accommodate?

The Maryville College can host corporate or private meeting and events including weddings and wedding receptions, banquets, parties, and fundraisers.

How do I reserve a space?

Give us a call at (865)981.8014. We are happy to check availability for you, answer any other questions you may have, and lead you through the reservation process.

How far in advance do I need to reserve a space?

We have no deadline to reserve a space, but it usually takes approximately 10 business days to complete all of the paperwork and properly coordinate all of the details.

Do I need to hire an event planner to have my event at the Maryville College?

No. While we love working with event planners, our services include an event manager who handles on-site coordination.

 

What is the reservation process?

Once a date is secured, we require a signed contract with a non-refundable deposit, which is approximately half of the rental fees.  We also require the purchase of a general liability insurance policy for the event. Once all of the paperwork is in place, our Event Support Coordinator will contact you to finalize your event details.

 

Can I serve alcohol at my event?

Alcoholic beverage service must be approved by Maryville College officials.  Once approved, you can contract with a bartender of your choice and serve beverages as approved.

What is included when I book the space?

Your rental fees will include facility rental costs, basic technical services, and event support.  Additionally, our staff will work with you to have access to the building when you need it on the day of your event.

Is there equipment that you do not provide?

We do not provide bar-top tables, tablecloths, dance floors, or tents.

Can I bring my own caterer?

No, Maryville College has in-house catering services on campus.

What equipment do you provide?

We have 60-inch round tables and black, folding chairs, and sound.

What is not allowed at the Maryville College?

We do not permit open flames, glitter, nails, staples, glue

Maryville College Summer Events Frequently Asked Questions

How many people can you accommodate?

The Maryville College has 4 auditoriums, 30 classrooms/meeting rooms, 3 dining rooms, and overnight housing for up to 700 in traditional and semi-private suites.

 

Is my event date available?

Give us a call! We are happy to check availability for you and answer any other questions you may have! (865)981.8014.

 

Can I stop by to take a look at Maryville College?

We would love to set up a personal tour of the property for you. This way you can see the space and speak with our event manager who can answer all of your questions, share ideas and pictures, and even put together a custom estimate. Please call (865) 981-8014 to set up a time that is convenient for you.

What kind of events can the Maryville College accommodate?

The Maryville College can host any sort of camp or conference for kids or adults – commuter or residential.

How do I reserve a space?

Give us a call at (865)981.8014. We are happy to check availability for you, answer any other questions you may have, and lead you through the reservation process.

How far in advance do I need to reserve a space?

We have no deadline to reserve a space, but it usually takes approximately 10 days to complete all of the paperwork and properly coordinate all of the details.

Do you offer any discounts?

We offer discounted rates to non-profit organizations.

What is the reservation process?

Once a date is secured, we require a signed contract with a non-refundable deposit.  The deposit is $500 damage deposit plus half of the rental fees.  We also require the purchase of general liability insurance for all camps as well as sexual molestation coverage for camps for underage participants.  Event planners will work with the Director of Corporate Sales during pre-season. 

Can I have special catered events?

Yes! Maryville College has in-house catering services on campus that will be happy to work with you to plan your specific needs including special banquets, outside events and refreshment and beverage breaks.

Can I serve alcohol at my event?

Alcoholic beverage service at conference events must be approved by Maryville College officials. 

What is included when I book the space?

Each contract is negotiated based on individual needs. Fees will include facility rental costs, basic technical services, check-in/out services, 24 hour security, and much more. Our staff will work with you to make sure all of the details of your contract are met.

Is there equipment that you do not provide?

We do not provide bar-top tables, tablecloths, dance floors, or tents.

What equipment do you provide?

We have 60-inch round tables and 250 banquet chairs, lighting and sound.

What is not allowed at the Maryville College?

We do not permit open flames, glitter, and the use of nails, staples, and glue to put up signage.

How many parking spaces are at the Clayton Center?

There are 252 parking spaces available in the Clayton Center parking lot. Groups with attendance over 400 will require parking staff.

Contact: Belinda Kenny | Director of Corporate Sales & Events | (865) 981-8014 | Email
Maryville College and Clayton Center for the Arts | 502 E. Lamar Alexander Pkwy | Maryville, TN 37804 | 800.597.2687 | Legal

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